Privacy Policy

Excellence Staffing (ES, We, Us or Our) is a recruitment business responsible for processing your data. ES is committed to protecting and respecting your privacy. We provide work-finding services to Our clients and work-seekers. In order to provide these services, ES must process personal data, including sensitive personal data. In doing so, ES acts as a data controller.

This privacy policy applies to you when you visit Our website.

For the purpose of this notice, the Data Protection Legislation shall mean any data protection or privacy legislation in force in the UK, including the Data Protection Act 2018, and the UK General Data Protection Regulation (GDPR).

This privacy policy sets out the basis on which any personal data that you provide to Us, or that We collect from you or about you from other organisations, will be processed by Us. Please read the following carefully to understand how We will treat your personal data.

We currently collect and process the following information:

Our Candidates

• Name
• Age/date of birth
• Sex/gender
• Contact details
• Education details
• Employment history
• Emergency contacts
• Referee details
• Immigration status
• Nationality/citizenship/place of birth
• Photograph
• A copy of your passport/driving licence/identity card/Evidence of name changes
• Financial information (if financial background checks are required)
• Social security number (or equivalent in your country) and any other tax-related information
• Diversity information including racial or ethnic origin, religious or other similar beliefs, and physical or mental health, including disability-related information
• Details of any criminal convictions for role that require this information
• Details of health and medical records for roles that require this information
• Details about your current remuneration, pensions and benefits arrangements
• Information on your interests and needs regarding current and future employment, collected directly and inferred, for example from jobs viewed or articles read on our website
• Any extra information that you choose to tell us
• Any extra information collected from your referees about you
• Any extra information that our Clients may tell us about you
• Any extra information that we find from other third-party sources such as job sites
• IP address
• Details about your location
• Details of notifications that are automatically sent to you
• The frequency, time and date at which you access our services

Our Clients

• Contact details
• Dates and times, you access our services

You may give Us your personal details directly, i.e. on a registration form or via our Website or Staff Portal. We may also collect your personal information indirectly from other sources, such as Jobs Board, for the purposes of providing you with work-finding services and/or information relating to roles relevant to you.

We will collect your personal data, which may include sensitive personal data, via Our website, Staff Portal, telephone, job boards, other sources such as referee details. We will process your personal data for the purposes of providing you with work-finding services. We must have a legal basis for processing your personal data. Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

Consent
Contractual obligation
Legitimate interest
Legal obligation

We require consent for marketing. You can update your contact preferences by logging into your Staff Portal or contacting us on 07481248190 or dpo@excestaf.com.

You are able to remove your consent at any time. You can do this by contacting the companies Data Protection Officer at dpo@excestaf.com.

Your personal data is required by law and/or a contractual requirement (i.e. Our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data include failure to provide you with the interested position/role you have applied for.

Where We have relied on a legitimate interest to process your personal data Our legitimate interests is/are as follows:

To find you work and keep you informed of work interests relevant to your role and speciality. By registering your details with Us, you agree for Us to contacting and processing personal information supplied by you and disclosing this information to prospective employers and clients in connection with the recruitment process.

We will process your personal data and/or sensitive personal data with the following recipients depending on what stage of the work seeking process you are at and your profession.

• HMRC
• Tax, audit and other authorities
• Potential employers
• Any of our group companies
• Third party services providers including professional advisors, auditors, accountants, technical support, and IT contractors.
• Marketing technology suppliers
• Job boards
• Other agencies in the event of supply through managed service or master vend supply contracts
• DBS Checking
• DBS Update Service Checks
• Professional Body Checks
• Clients
• Training companies

Role Specific:
Healthcare
Health Screening
Teaching
The teaching regulation Authority Checks
Children’s Barred List (List 99 checks)

Your information is securely stored.

We will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

Employment law requires that the data you share might be with your employers for a number of years.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where We have obtained your consent to process your personal data, we will do so in line with Our retention policy. Upon expiry of that period, We will seek further consent from you. Where consent is not granted, We will cease to process your personal data and sensitive personal data.

Under data protection law, you have rights including:

- Your right to information: You have the right to be informed about the personal data We processes on you.

- Your right of access: You have the right to ask Us for copies of your personal information.

- Your right to rectification: You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

- Your right to erasure: You have the right to ask Us to erase your personal information in certain circumstances.

- Your right to restriction of processing: You have the right to ask Us to restrict the processing of your personal information in certain circumstances.

- Your right to object to processing: You have the right to object to the processing of your personal information in certain circumstances.

- Your right to data portability: You have the right to ask that We transfer the personal information you gave Us to another organisation, or to you, in certain circumstances.

- Your right not to be subjected to automated decision making and profiling.

- Your right to withdraw consent at any time.

You are not required to pay any charge for exercising your rights. If you make a request, We have one month to respond to you.

Please contact Us at dpo@excestaf.com if you have any questions about this privacy policy or personal data We hold about you, and if you wish to make a request.

Where you have consented to the company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Us at dpo@excestaf.com.

You can update your contact preferences by logging into your Staff Portal or contacting Us on 07481248190 or dpo@excestaf.com.

Where you have exercised the right to be forgotten, We will do this in line with Our retention policy. Your data may not be deleted in its entirety, it may be archived to meet the requirements of the retention policy. If your data is archived it will not be available for processing by any of Our team member.

It is important to note that if you request that your data be deleted, in the case that data is archived, and you want to re-register in the future, We will not be able to retrieve your information from archive. You will be required to complete the registration process from the beginning. It should be considered to put your data on hold as opposed to requesting to delete, if you think you may begin work-seeking activities again in the future.

If you have any concerns about Our use of your personal information, you can make a complaint to Us at dpo@excestaf.com.

If you are unhappy with how We have used your data, you can also complain to the Information Commissioner’s Office (ICO) on 0303 123 1113 or at https://ico.org.uk/concerns/ or in writing using the ICO’s address below:

Information Commissioner’s Office
Wycliffe House
Water Lane, Wilmslow
Cheshire, SK9 5AF